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Privacy Policy

Effective Date: 13 March 2026

1. Introduction and Identity

This Privacy Policy describes how SOKOLAI B.V. ("we," "us," or "our") collects, uses, and protects your personal data when you visit and use the www.sokol.ai website and our associated services.

Company Details:

2. Information We Collect

We collect information that you voluntarily provide to us and information that is collected automatically through your use of the website.

  • User Input Data: We process the specific data points you enter into our tools and services to generate results. This data is used solely to provide the requested service and is not linked to a personal account.
  • Technical and Usage Data: We automatically log your IP address, browser type, operating system, and website usage patterns (such as pages visited and time spent) to ensure the website's security and stability.

3. Legal Basis for Processing

Under the GDPR, we process your data based on the following legal grounds:

Purpose Category of Data Legal Basis (GDPR Art. 6)
Service Delivery User input data Performance of a Contract / Legitimate Interests (Necessary to provide the requested tool functionality)
Security & Stability Technical usage data Legitimate Interests (Maintaining a secure and functional website)
Communications Email address Consent (If you have voluntarily provided your email for a newsletter or inquiry)

4. Data Retention Periods

We do not store your personal data longer than is necessary for the purposes for which it was collected, unless a longer retention period is required by law.

  • User Input Data: Data entered into our tools is processed dynamically and is generally not stored beyond your active session.
  • Technical Logs: Security and system logs are typically retained for a rolling period of 12 to 24 months.
  • Communications: If you contact us, we retain the correspondence for as long as necessary to resolve your inquiry.

5. Sharing with Third Parties

We only share your data with third-party service providers (processors) that are necessary for the operation of the website, such as hosting providers. We do not sell your personal data to third parties.

6. Cookies

We may use cookies to improve your user experience and monitor website performance.

  • Functional Cookies: Necessary for the website to work securely and properly. These do not require consent.
  • Analytical/Tracking Cookies: Used to understand how you use the site. These require your explicit consent through our cookie banner, which allows you to "Accept" or "Reject" non-essential trackers.

7. Your Rights

Under the GDPR and the Dutch Implementation Act (UAVG), you have the following rights regarding your data:

  • Access: The right to request a copy of the data we hold about you.
  • Rectification: The right to correct inaccurate or incomplete data.
  • Erasure: The right to request that we delete your data.
  • Portability: The right to request that we transfer your data to another service.
  • Object: The right to object to processing based on legitimate interests or for direct marketing.

To exercise these rights, please contact us at info@sokolai.com. We will respond to your request within one month.

8. Security Measures

We implement appropriate technical and organizational measures to protect your data, including TLS/SSL encryption for data in transit and strict access controls for our internal systems.

9. Complaints

If you believe that we are not processing your data in accordance with privacy laws, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).